1. Minutes from Previous Meeting
2. Matters Arising From Previous Meetings
3. MAD (Multimedia and Databases) in Instruction subcommittee: Final Report - Hornof
4. LEAD (Learning Environment Architecture Development) Project: Next Steps - Matthews/Suter
5. RAMP report: Guiding principles - Desai/Plant

Excused: Mary Jo Anderson, Phyllis Leavitt, Amiya Mukherjee.

Absent: Robert Becker, Cristina Gonzales, Jennifer Ramesh.

Guests: Bill Hornof, Jeremy Smith.

Present from IT: Gilda Garcia.

1. Minutes from Previous Meeting

   The minutes from October 19, 1998 were approved as submitted.

2. Matters Arising From Previous Meetings
   1. CVU Subcommittee
      G.J. Mattey has accepted chairing the AC4 CVU subcommittee. Other members of the subcommittee are: Cristina Gonzales, Charles Lacy, Mel Ramey, John Stenzel, and Dick Walters.

   2. IT Leadership Position
      Handout: Vice Provost-Information & Educational Technology Position Description

      The IT Leadership position will have the title of Vice Provost-Information & Educational Technology. Academic computing will be part of IT. A copy of the position description was shared with Council members. The position will be advertised in the next month. It is expected that candidates will be interviewed in early Spring.

   3. Report on Impacted Computer Science Courses - Dale

      This topic was discussed at the July 20 AC4 meeting. Peter Dale met with the Ad Hoc Committee on Instruction in Computing Science which is comprised of deans, associate deans and department chairs. Carol Wall and Dick Meisinger were added to the group.

      This group was formed to deal with the campus need to deliver additional computer science courses. Dr. Grey asked relevant administrators to discuss this topic across colleges. The outcome of the meeting the group held this morning is that current educational policy will continue and Computer Science will continue to be responsible for delivering all lower and upper division computer science courses. Issues include whether or not there will be enough access, i.e. will Computer Science be able to provide the needed number of seats, whether non-majors have access to the 'right' kinds of courses, and are students of all majors graduating with sufficient "computer-savvy". Approximately $700,000 has been allocated for the current year in order to deliver the additional courses. Another issue in the delivery of computer science instruction is the capacity of the Computer Science Instructional Facility (CSIF) to support additional course. CSIF currently costs more than $300,000/year to run. Currently, there is not enough permanent funding to fully fund the facility. With an increased number of courses to support, more funding needs to be made available to this facility. This might be something this group wants to follow up and discuss with Dean Laub. A related issue for all colleges and schools is the integration of discipline-specific software applications into every discipline's curriculum.

      As a point of clarification, L&S transferred resources to Engineering in 1982-83 so that Engineering would teach computer science courses that had been part of Math and Physical Sciences responsibility to deliver up until that point.

      Action: Council members agreed to stay informed on this topic and assure the kind of representation in future discussions that will ensure issues continue to be addressed.

3. MAD (Multimedia and Databases) in Instruction subcommittee: Final Report - Hornof
   Handout: Multimedia and Databases in Instruction: A working Vision Statement

   Council members reviewed the vision statement submitted by MAD subcommittee Chair Bill Hornof. The discussion centered on the issues of where information should reside, the need for a centralized system versus smaller, decentralized systems, whether faculty are ready to use a centralized system, and what incentives might be for faculty to contribute to such a system. There was concern that that by the current wording, faculty members would feel "forced" to use a central resource.

   Action: Harry Matthews and Bill Hornof to rework the vision statement and then consult with Colin Cameron.

4. LEAD (Learning Environment Architecture Development) Project: Next Steps - Matthews/Suter
   Handout: LEAD Project Briefing

   Vicki Suter was not able to attend the meeting, so Harry Matthews, assisted by Jeremy Smith, provided a slide overview of the LEAD project. Vicki has been doing hour-long presentations across campus for the last few months. Jerry Hallee, as acting AVC for IT, and Harry Matthews, as AC4 chair, are cosponsors of the project. Vicki seeks sponsorship from the AC4. The goal of the project is to create a comprehensive definition of the tools, architecture and infrastructure needed for a learning environment that will match the needs and unique culture of UCD. Harry Matthews believes the Council should be involved in this kind of endeavor.

   The slide presentation will be available on the AC4 Web page (http://ac4.ucdavis.edu/LEAD/index.htm). For more information on the project, please visit the Web at http://lead.ucdavis.edu.

   Council members would like clarification of what it means to be project's sponsor.

   Action: Jerry Hallee, Harry Matthews, and Paula King will meet with Vicki Suter and prepare another document on what AC4 sponsorship will entail.

5. RAMP report: Guiding principles - Desai/Plant

   This item is tabled to the next meeting.

   Action: Richard Plant and Sheila Desai to share their guiding principles with the Council.