1. Approval of minutes
2. Update on LEAD Project
3. Development of Principles that would Guide Delineation of Technology Support Responsibilities
4. Discussion of Proposal: New Technology and Media Services Unit
5. Draft UC Electronic Communications Policy

Excused: Mel Ramey, Pat Turner.

Absent: Robert Becker, Matt Bishop, Sheila Desai, Cristina Gonzalez, Dorothy Howe, and Jennifer Ramesh.

Guest: Vicki Suter.

Staff to the Council: Gilda Garcia and Paula King, Bob Loessberg-Zahl.

Staff to the Council Excused: Bob Loessberg-Zahl.

Announcements/Welcome
Marilyn Sharrow introduced John Bruno, Vice Provost-Information & Educational Technology. Jerry Hallee will continue as an AC4 member representing the Office of the Provost.

1. Approval of Minutes - Harry Matthews

   The AC4 minutes from the September 17 meeting were approved as submitted.

2. Update on LEAD Project - Harry Matthews
   Handout: Proposed Lead Report Timeline & Think Tank Schedule 10/18/99 (distributed at the meeting and via email on 10/20/99).

   Vicki provided a brief update on the LEAD project. Turnout to the LEAD first Friday meetings has been good. The first draft of the final report is expected by November 8. The handout has the schedule for the LEADThink Tank scheduled November 17-19.

   Action: AC4 members to submit comments to Vicki (vnsuter@ucdavis.edu) on the following:

   1. Comments on the format, topics, and proposed audience composition;
   2. A list of six people from UCD who should be invited (including 3 faculty, 2 students, and 1 staff member);
   3. Comments on the proposed candidate pool for invited off-campus guests(who will serve as consultants, presenters and draft reviewers during the three day LEAD Think Tank), and alternate suggestions - whether specific names (with contact information, if it is available to you), or general suggestions (in the form of general statements; e.g., "I'd like to see more faculty from the science disciplines.") and
   4. An RSVP for the sessions which you plan to attend.

3. Follow up to 9/17 discussion of the development of principles that would guide delineation of technology support responsibilities between schools, colleges, vice chancellors units and IT - Paula King

   This discussion is continuation from the last meeting and relates to the budgeting session of the Administrative Computing Policy: Funding principles. IT acknowledges agreement in developing those principles. Pat Kava has the lead on preparing the first draft of principles and brinigng them back to AC4. The starting point of this issue was the letter Dr. Grey sent to deans as part of the allocation letters and asked them to think of technical support as the responsibilities of departments.

   This is associated to the base level of technical support required where immediate response is required. The new technology and media services unit is a partition of responsabilities wich is different.

4. Discussion of Proposal: New Technology and Media Services Unit - John Bruno

   This proposal is to create one identifiable unit to provide more support to faculty. With the expected rapid enrollment growth it will be difficult to manage classroom space. This is an opportunity to use technology innovations to change how instruction is delivered. A faculty person will direct the unit that will report to the Vice Provost-Information & Educational Technology. The plan is to transfer resources from IT to this new unit and consolidate space. The unit will have a formal relationship with TRC and preserve existing faculty services. Most of the IT units are service organizations with an administrative mission. The Technology and Media Services unit would address issues in research and have an academic focus reporting directly to the Vice Provost.

   Any change is uncomfortable, whether it's good or bad, consequently, careful consideration will need to be given to the changes the new unit will create.

   Action: AC4 endorses the proposal.

5. Draft UC Electronic Communications Policy - Dennis Shimek

   Policy available via the Web at: http://www.ucop.edu/ucophome/policies/ec.

   Dennis Shimek is the campus rep for the Electronic Communications Policy. Paula provided the background in Dennis' absence. The original thinking when the policy was created, was to break it up into electronic communications policy and electronic mail policy. Keep that in mind as you look through the document. The policy has been distributed to assistant deans, AC4 and AdC3.

   Discussion about what is the copyright policy.

   AC4 members are encouraged to submit their comments and raise general issues to be discussed by the Council. UCOP will circulate another draft after comments are incorporated.

   Actions:
   

   1. Gilda to distribute URLs related to copyright policies and university records.
      

      Current UC policy on copyright ownership: http://www.ucop.edu/ucophome/uwnews/copyr.html

      UCD policy 210-71 copyright protection: http://www.mrak.ucdavis.edu/web-mans/ppm/210/210-71.htm

      UCD policy 201-72 copyrighted materials: http://www.mrak.ucdavis.edu/web-mans/ppm/210/210-72.htm

      UCD Electronic email policy: http://www.ucop.edu/ucophome/policies/email/email.html

      Policies governing access to University records.

      RMP-1, Section III: http://www.ucop.edu/ucophome/policies/bfb/rmp1.html

      RMP-8, Section VII.G: http://www.ucop.edu/ucophome/policies/bfb/rmp8.html#VIIG

      RMP-8, Exhibit D: http://www.ucop.edu/ucophome/policies/bfb/rmp8.html#D

   2. Specific comments on the policy should be sent to Harry Matthews by November 1.

   3. Jerry Hallee to obtain clarification of the UC Copyright Policy.

   Update: Email from Harry Matthews to AC4 members sent on 10/19/99 with Jerry's update. (see message below).