1. Approval of Minutes & Announcements- Harry Matthews
2. Announcements - Harry Matthews and John Bruno
3. AC4 Accomplishments for the Period July 1998 to June 2000 - Randy Moory
4. Faculty Computer Ownership - Richard Plant
5. Policy Recommendation for Student Printing in the Computer Labs - Matt Bishop
6. WASC Presentation
7. NOAC RESNET recommendation - Jerry Hallee

Excused: Mary Jo Anderson, Jerry Hallee, Peter Rock, and Kevin Smith.

Absent: Bob Becker, Cristina Gonzalez, Lamar Heystek, Jennifer Ramesh, and Mel Ramey.

Staff to the Council: Ian Blake, Donna Olsson, and Randy Moory.

1. Approval of Minutes & Announcements - Harry Matthews

   Chair Matthews asked for comments from the Council regarding the minutes from the April meeting. The minutes were approved as submitted.

2. Announcements

   From Harry Matthews:
   Chair Matthews introduced Remington Stone and Peter Jay Salzman representing the Graduate Student Association. He also introduced Barbara Sommer who substituted for John Vohs. He reminded Council members that the July meeting would occur as scheduled (July 17, 2:10-3:30, 203 Mrak).

   From John Bruno:
   John Bruno provided updates on recent developments in the Office of the Vice Provost - Information and Educational Technology. He indicated that the Pacific Bell proposal for outsourcing the modem pool is currently under review. John also announced that the formation of the Technology Infrastructure Forum is nearly complete. He has received nominations from every Dean and Vice Chancellor and expects to finalize the forum by this summer. John also reported on the status of the recruitment efforts in IT. The Chief Operations Officer position may need to be reopened. The recruitment committee identified an excellent candidate for the Security Coordinator position and John is attempting to hire the candidate. Recruitment for the Faculty Director for the Instructional Technology and Digital Media Center is expected to be completed shortly. The application period for the Associate Director has closed.

3. AC4 Accomplishments for the Period July 1998 to June 2000 - Randy Moory

   Handout:
   

   1. Academic Computing Coordinating Council Accomplishments - July 1998 through June 2000.

   Randy Moory gave a brief presentation on the Council's accomplishments for its first 2 years of operation. A handout listed fourteen accomplishments during this period. Randy also reported that the Information Technologies Policy Board (ITPB) discussed the accomplishments of both the Academic Computing Coordination Council and Administrative Computing Coordination Council. The consensus of the ITPB was that the councils were serving the campus community well and their accomplishments were significant.

   Chair Matthews asked if the Council had any issues about the Council accomplishments presented on the handout. A question was raised regarding the extent to which the Council adequately addressed collaborating with industry to support the campus computer needs. A council member commented that such collaborations were normally performed at the Department, School, or College level and not from a general Council such as AC4. The Council suggested that the Council might facilitate providing information on how to create successful relationships with industry.

   Council members addressed the issue of inadequate participation by students in the Council. Members suggested that offering student credit, internships, and involvement with subcommittee activities could increase participation.

   Another issue cited by council members was coordination with all the other components of the campus' Information Technology Coordinating Framework. The AC4 and the AdC3 have members that sit on both Councils. However, there is no Council member on the Network Operations Advisory Committee (NOAC); similarly the Technology Infrastructure Forum, currently in formation, should consider such representation. John Bruno stated that Provost Grey assigned him the responsibility to assist in this campuswide coordination by providing an overview of the state of information technology at UC Davis. He also informed the Council that, as the person responsible for appointing members to the NOAC, he welcomes the suggestion of adding a Council member to the NOAC membership.

   Action: The Council recommends John Bruno, Vice Provost for Information & Educational Technology appoint a Council member as a member of the NOAC.

4. Faculty Computer Ownership - Richard Plant

   Handout:
   

   1. Allocation for Funding for Faculty Computer Equipment

   Richard Plant presented the recommendations of the Research subcommittee who was asked to address two main concerns: a) faculty might have problems meeting their computer needs, and b) research grants no longer provide funding for computers since computers are considered "infrastructure." No one knows what the faculty computer ownership status is. The subcommittee recommends that the Deans be surveyed to determine the status of faculty computer ownership.

   The Council discussed the charge of the subcommittee and whether a survey of needs or a plan for meeting faculty needs should be requested.

   Action: Council recommends that Provost Grey request the Deans survey faculty needs and the adequacy of their computer equipment.

5. Policy Recommendation for Student Printing in the Computer Labs - Matt Bishop

   Handout:
   

   1. Recommendation on Charging Students for Printing

   Matt Bishop, chair for the Education subcommittee, presented the recommendations from the subcommittee. The subcommittee recommends that students be charged for printing above a specified amount of paper (see handout for more details). The principles applied by the subcommittee in formulation of the recommendation were the conservation of paper, reduction of waste, and cost containment.

   Several Council members asked about other alternatives. A member asked if the subcommittee considered the use of debit card instead of a fee. The subcommittee did consider a debit card and rejected it due to its implementation costs. Another question addressed the alternative of providing students with inexpensive printers. The subcommittee did not consider this alternative.

   Council discussed official coordination with others, including the students, the Academic Senate, and others. The subcommittee had no official coordination with students, and is currently consulting with Pat Kearney, Bob Franks, and Melvin Ramey. The subcommittee will consult with the Academic Senate after the Council makes its recommendations.

   The subcommittee indicated no mechanism for providing exceptions had been considered. The Council suggested that some mechanism for teaching assistants might be necessary.

   Another issue raised focused on the fact that recommending raising a fee amounts to developing a new rate. A rate proposal would need the Chancellor's approval before it could be presented it to the Academic Senate.

6. WASC Presentation

   Handout:
   

   1. Handout: Guide To The WASC Institutional Review Process, dated June 8, 2000

   Pat Turner presented information about the Western Association of Schools & Colleges (WASC) review. WASC accredits institutions on a ten-year cycle. UC Davis' last accreditation occurred in 1990. The WASC review process changed significantly since the last review and is now considered campus friendly. UC Davis will use the process as an opportunity to assess itself. The topics for assessment are:

   • Is the institution making sound investments in information technology to support student education?
   • Are undergraduates being served by being at a Research 1 University?

7. NOAC RESNET recommendation - Jerry Hallee

   Item postponed to July 17 AC4 meeting.