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INFORMATION TECHNOLOGY COORDINATING FRAMEWORK:
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 AC4 Home | Meetings | 2/8/99 |
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Monday, February 8, 19992:00 - 3:30 p.m.203 Mrak Agenda and Minutes
Agenda
MinutesExcused: Amiya Mukherjee, Peter Rock. Absent: Cristina Gonzalez. Guests: Kent Kuo and Kevin Rhodes. Staff to the Council: Gilda Garcia, Paula King.
The January 11, 1999 meeting minutes were approved as submitted.
Marilyn Sharrow reported that 53 applications have been received along with some nominations. The Recruitment Committee has broken up into subcommittees. The second Recruitment committee meeting will be a discussion of the position with Provost Grey.
Jerry Hallee reported that after receiving recommendations from AC4 and CAPBR, Provost Grey allocated $1M to the amounts distributed to colleges and schools based on a formula of faculty FTE and student credit hours. The amount of money available for competitive grants for instructional computing (using the existing IUC grant process) will be $600,000 for this year. Jerry referred Council members to the Instructional Technology Funds Task Force Report's list of projects to look at examples and in order to recommend projects. Reminder that this is money to be spent this fiscal year, which is an issue for remote access because the resources to address remote access would be needed in an ongoing fashion beginning the year after next. Actions: (To be discussed at March 15 meeting) - Paula King Paula will send an email message to Council members to gather feedback in evaluating the operation of the Council so far. A couple of examples of items that have been raised so far relate to issues of representation on the Council, including wider faculty representation, and the suggestion to add an MIS manager from one of the schools/colleges. There also have been some suggestions about the role of subcommittees, to consider the need for standing subcommittees for some areas (one example is instructional technology).
For full report, please visit the Web at: http://y2k.ucdavis.edu/y2k/new.html. Kent Kuo presented a brief report on the Year 2000 issue. The campus in general is doing a good job to address Year 2000 issues. As part of the communication strategy, Directive #97-143 on Year 2000 Problems and Compliance was distributed on October 29, 1997 and a seven part series was held at the CAIT. In addition, articles appeared in Dateline, the Cal Aggie, and every issue of IT Times last year. A number of additional articles are posted on the Web site, many written from the user perspective. No single unit or department will be able to handle issues for the entire campus; the idea is to promote self-empowerment. Some of the areas that need closer analysis now are academic research units and projects. Provost Grey will send a letter to academic deans asking them to indicate their Y2K coordinators, and to ask for a progress report on their areas of responsibility due by March 31, 1999. There was a question about the student registration system and whether fixes will be in place in time. Recent status reports indicate that work will be completed in time. Also registration via the Web will shortly be another alternative to touchtone telephone registration.
Mary Jo provided an update from the staff aspect. This is an ongoing issue due to campus growth and limited space. It is expected that more staff will need quiet time away from the phone, potentially working at home or away from the office at least once/week. Some, like those in the outreach and development field, actually have on the road jobs that require on-line access and a growing number of reasons to connect back to campus systems. The issue of security is considered to be adequate in many of the vice chancellors/dean's offices. Some units prevent remote access to their file servers. Access is provided in various ways, from limited access through modems to staff paying for an ISP. A handful get second phone lines, if they are heavily involved in technical support of administrative systems. Other methods include laptops available on an overnight loan basis, or replacing current PCs with laptops and docking stations. An example of important, periodic need for remote access is during the fiscal close period. AdC3 will make their own separate report to the Information Technologies Policy Board. Harry Matthews proceeded to start the discussion on the principles of remote access that should be considered as a whole. Action: The principles were approved after some changes were made to the proposed language. Harry Matthews distributed copies of a proposed worksheet to use with the principles. Actions: Phyllis Leavitt has resigned from the Council because she accepted another position at UCDMC. Phyllis was also the AC4 representative to AdC3. Action: AC4 Steering Committee to appoint someone to replace Phyllis.
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